Features:

NOVEXSYS is customizable by the user

• Email HTML confirmation letters
• Reservation Preferences
• Room Types
• Market Segments
• Transaction Codes
• Guarantee Types
• Reservation Sources
• Cancellation Reasons
• Folio Types
• Upload your logo for printing on folios
• User access rights - Application modules and fuctionality are security based
• Rate code and room type restrictions
• Oversell by room type

• Pre-block rooms
• Rates are derived from rate codes or group blocks
• Unlimited number of profiles for each reservation
• Unlimited number of folios for each profile
• Room rate discounting
• Reservation change logging

• Unlimited number of address for each profile
• Unlimited number of credit cards for each profile
• Encrypted credit cards numbers
• Complete reservation history of the profile with the ability to drill down into the reservations and folios
• Profile merge to eliminate redundant profile information

Rate Codes

• Build rates for any duration for any room type
• Negotiated and non-negotiated rate codes types
• Market segments are assigned to each rate code

Groups

• Allocate inventory by day by room type
• Market segments are assigned to each group
• Manual or automatic cutoff of group inventory
• Option of flexible blocks

Reports

• Export Reports to PDF, Excel, TIFF, and CSV
• Prints on virtually any printer connected to your PC
• Sortable columns
• Complete ad-hoc historical reporting (no report archiving is needed)
• 40 pre-configured reports
• Travel agent commission tracking
• Accounts receivable invoicing

Accounts Receivable

• Account Aging
• Invoicing with Summary and Detail pages
• Event Folios to manage meeting room charges

Easy to use software

• Simple and intuitive user interface
• All search grid results are sortable by the columns
• Easily train new staff
• Quick Tasks - Arrivals, departures, and in-house guest views at your fingertips
• Night audit completes in less than 30 seconds

Integrated Credit Card Processing
When developing the interface, we decided that we wanted an interface that made processing of CC's easier than the other PMS's on the market today while taking advantage of the latest technologies to ensure the highest level of guest privacy. The interface that we have developed has met both of those goals.

Ease of Use - We have designed the interface to work with you and your guests as they move through the process from reservation to checked in guest, to eventually checking out.

• We have eliminated the confusion around selecting a Credit Card "Type" when working with credit cards. When you either enter or swipe a CC number into NOVEXSYS, the system will determine the type of card it is (VI, AMEX, etc) and accurately track it.
• During the reservation process, the system will validate that the credit card you have entered is both a valid card and has available credit. This is done by first validating the card number against standard CC algorithms. Once the algorithm test has been passed, the system will automatically process an authorization for $1.00 against the card to ensure the card has available credit at the time of the reservation.
• At check-in, the suggested credit authorization for room, tax, and incidentals for your hotel is automatically populated on the authorization screen.
• Swiping cards in the system instead of typing them will automatically qualify the hotel for the maximum CC processing discounts available.
• The tracking of credit authorizations by folio and by credit card is now done automatically. You won't have to add several different authorizations together to determine if you have enough credit on a specific folio.

Guest Privacy - The NOVEXSYS integrated CC interface uses the latest technology to ensure the highest levels of guest privacy. With this interface:

• Credit Card information is NEVER written to the database at any time. Our system utilizes Tokens provided by our CC batch processor (Elavon) to eliminate the need for the information to be stored in the NOVEXSYS database. All that is stored in NOVEXSYS is the token provided by Elavon. Whenever you make a change to a CC in the NOVEXSYS database, the communication between NOVEXSYS and Elavon is handled using the Token.
• All communication of information from the hotel workstation, through the internet to NOVEXSYS is encrypted using strong encryption methods.
• All communication between NOVEXSYS and Elavon is done via a secured VPN tunnel.

Over 500 Guest Service System Interfaces
We use Comtrol's Lodging Link PTS product to provide interfaces to over 500 different Guest Service Systems.

CRS / GDS Connectivity
GenaRes Worldwide Reservations Services.

NOVEXSYS is multi-property capable with shared profiles